Jobs Description

The Admin Assistant will provide comprehensive administrative support while specializing in Excel-based data management and dashboard analysis. This role requires expertise in organizing, analyzing, and presenting data through Excel, as well as creating and maintaining dashboards to support decision-making processes. The ideal candidate will have exceptional attention to detail, strong organizational skills, and advanced Excel proficiency to contribute to the efficient operation of the department.

Key Responsibilities:

Administrative Support:

• Provide administrative support to senior management and team members.
• Schedule meetings, coordinate appointments, and manage calendars.
• Handle correspondence, including emails and phone calls, and respond to inquiries.
• Maintain and organize office files and documents (both physical and electronic).
• Assist with office supply management and ordering.

Excel Data Management and Analysis:

• Use advanced Excel functions (e.g., VLOOKUP, INDEX MATCH, pivot tables, formulas) to organize, analyze, and present data.
• Create, update, and manage large datasets to track various business metrics.
• Perform data entry and clean data to ensure accuracy and consistency.
• Analyze data to identify trends, patterns, and key insights for reporting purposes.

Dashboard Creation & Maintenance:

• Develop and maintain interactive dashboards using Excel, Power BI, or other relevant tools to visualize data in an easy-to-understand format.
• Regularly update dashboards with new data and ensure accuracy and relevance.
• Design custom reports and visualizations for various departments based on business needs.
• Ensure that dashboards and reports are accessible to key stakeholders and provide meaningful insights.

Reporting:

• Prepare regular and ad-hoc reports based on data analysis to support decision-making.
• Distribute reports to relevant stakeholders in a timely manner.
• Assist with compiling data for presentations or management meetings.
• Ensure reports are accurate, clear, and appropriately formatted.

Process Improvement:

• Suggest and implement improvements to administrative workflows, reporting procedures, and data management practices.
• Identify opportunities for automation or streamlining processes using Excel or other tools.

Collaboration and Communication:

• Collaborate with cross-functional teams to understand data needs and deliver relevant insights.
• Communicate data findings and analysis to non-technical stakeholders clearly and effectively.
• Act as a liaison between departments to ensure data is accurately collected and reported.

Skills & Qualifications:

• Education: Associate’s or Bachelor’s degree in Business Administration, Data Analysis, or a related field preferred.

Salary :
7000 -8000 Accommodation : NA Food : NA Transportation : NA Duty Hours & OT : 8+1

Industry

Qualification

Min. Experience
3  years

Max. Experience
5  years

Job Location
SAUDI ARABIA

Contact Email
hre1@hamdanglobal.co

Contact Mobile
0561064097

Contact Person
Arslan Mahmood